Club Meetings shall be held at a regular time determined by the Executive. The regular time shall be announced at the meeting at which the Club Executive is elected and by e-mail. The location of each meeting shall be announced by e-mail as soon as practicable. Additional meetings can be scheduled by the Executive providing a minimum of one (1) week notice is given to the membership.
The rules contained in the current edition of Robert's Rules of Order shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the club may adopt.
Club membership shall start on the day the membership dues are paid, and expires at the end of the club meeting in which the Club Executive is elected for the academic term following the last academic term the membership was issued for.
All Honorary, Full, and Associate Members shall receive a membership card for the term of their membership.
Members may borrow material from the library at no charge. Any member with overdue articles will be charged a fee of $0.10 per day, per article, to a maximum fee of $5.00 per article.
The privilege of booking rooms or use of University of Waterloo property in the club's name is granted only to Executive of the club, and members explicitly authorised to do so on their behalf. Unauthorised use of University of Waterloo property shall result in the immediate suspension of a member's membership. The member shall be required to give account of their actions at the next official meeting. The executive shall determine the length of the suspension.
Library key access is restricted to the officers of the club, the Librarian, the Library Access Manager, and those members who volunteer to hold office hours. Members of the club may access the library and its contents under the supervision of a member with key access. Non-members may not access the library outside of posted office hours for any reason except under the direct supervision of an Executive Officer of the club. A member's key access may be revoked by the Library Access Manager or an Executive Officer at any time for any reason. The revoking authority shall be required to give account of the reason(s) why a member's access was revoked at the next official meeting after such access was revoked.
Where it appears to the Librarian that a person has persistently failed to return borrowed items on the due date, or has lost an unreasonable number of items which that person has borrowed, the Librarian has a discretion to suspend that person's right to borrow for such period as the Librarian thinks fit or to withdraw that person's right to borrow altogether.
Any member in good standing with the club may sign out material from the library. If a person wishes to borrow a book, magazine, game or other article from the library, he or she must sign out the article. Signing out an article requires leaving the person's name, student number (or phone number if the person does not have a student number), the title of the article, and the date the article was borrowed using the record keeping process approved by the Librarian.
A novel or other non-game related printed matter becomes overdue three (3) weeks after it is signed out. All other articles become overdue one (1) week after the article is signed out. An article may be signed out for a specific length of time without incurring overdue fees with the explicit prior approval of a plurality of the Executive. If an article is not returned by the last day of the examination schedule, the replacement cost of the article is owed in addition to any overdue charges owed.